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GB1694 - Administrative Assistant

Business Unit: Consumer Banking
Division: Sales
Department: Direct Sales
Contract Type: Full Time
Area/Branches: Al-Saleh Building
Closing Date: 10-May-2016

About Gulf Bank

Gulf Bank was established in 1960 and has since progressed to becoming an industry-leading financial services provider complemented by a large network of 55 branches strategically positioned in key locations across Kuwait.

The main groups of the Bank are Consumer Banking, Corporate Banking, International Banking and Treasury.

Job Purpose:

To provide standard administrative support to a department and or/ Manager by efficiently carrying out general clerical / department specific, project based and receptionist work; while maintaining a professional organizational image through in-person and telephone interaction.

Accountabilities:
  1. Administrative Support: Provide routine / special administrative support to the manager / team in facilitating day to day activities / project work

  2. Task Management: Proactively manage tasks  as delegated by the manager; identify and handle problems and issues that arise to facilitate the smooth running and continuity of the business

  3. Assignments: Efficiently Carry out assignments as and when given by the manager or as a part of the team initiatives / project work

  4. Coordination: Coordinate with various departments / teams as necessary and provide required information to the manager / team in a timely basis

  5. Correspondence:  Proficiently manage correspondence to ensure that all emails / office mails are answered / received /sent on time

  6. Records Management: Maintain discreet confidentiality of information, procedures and all documents and file and track documentation to ensure security and control; manage systematic filing system to ensure important and necessary documentation is correctly filed and can be retrieved timely and when needed

    Generic Accountabilities:

  7. Corporate Governance: Comply with Anti-Money laundering policies and ensure being up to date on all existing and new updates

  8. Policies & Procedures: Follow all relevant Gulf Bank policies procedures , Risk policies and instructions so that work is carried out in a controlled and consistent manner

Education, Knowledge, Experience and Skills:

    Education / Qualifications: Diploma in public administration / Equivalent certification

    Knowledge:  MS Office Proficient, Telephone Manners

    Experience:   2 - 3years experience in a similar role, in a professional office environment

    Generic & Specific Skills:

    • Communication Skills
    • Computer literacy
    • Interdepartmental coordination
    • Organization skills
    • Proficiency in English preferred or Bilingual
    Note: you will be required to attach the following:
    1. Resume / CV
     

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